Brightsquid Secure-Mail for Dentrix Simplifies Email Compliance
E-mail is a problem in most dental practices for two reasons:
Transmission of patient data using regular email (Outlook, Gmail, etc.) does not comply with HIPAA standards.
You can not email high resolution digital images, 3-D STL files, or CBCT scans because they are too large. Most email servers limit the attachment size to 20MB.
Until recently, email alternatives were time consuming and costly. You must print documents, express mail or courier pictures ($ 40 each) and wait – sometimes for days – to get the lab or expert to respond.
Today, Dentrix Dentists has a fast, affordable and HIPAA-friendly alternative email: Brightsquid Security Email for Dentrix. Brightsquid is a new Dentrix Connected Partner focused on secure medical collaboration.
Brightsquid became a Dentrix Connected Partner in August 2016.
“As we look for the right partner, Dentrix’s strength, brand recognition and reputation in the market make it a clear choice.” Tight integration with Dentrix also adds more ease of use to our products Good way to eliminate a few steps for the customer. ”
Compliance and easy communications
Brightsquid Secure-Mail for Dentrix lets you easily email patients, colleagues, experts, and labs from the Dentrix toolbar. Send secure e-mails to individual patients from the Dentrix family of files, or bulk send messages to your entire patient base.
Dentrix fills in patient fields in secure email and automatically appends the appropriate files. You can use Dentrix’s Secure-Mail without having to change your practice e-mail address. It will send notification to the recipient’s email through your regular email. The recipient then logs in to secure mail to see your secure mail.
Brightsquid Secure-Mail for Dentrix handles large attachments up to 500MB per message. Instead of sending many smaller files, a message can contain the entire patient file.
“You can have patients access their PHI and include them in referral requests to provide visibility into the process and reduce the number of calls to ask for referrals,” Mackay explained. “Brightsquid helps you build better relationships with patients and you can now communicate with your patients in a safe manner so you are free to talk about their care.”
Dentrix Connected Partner Spotlight: Brightsquid
Secure mail messages use AES 256-bit encryption to encrypt all messages on the server and RSA 2048-bit encryption to messages in transit. All communications are kept for 10 years and backed up automatically. The secure mail server also periodically reviews HIPAA compliance.
Brightsquid Secure-Mail for Dentrix subscriptions is $ 49.99 a month, plus a one-time installation fee of $ 100. Your subscription includes integration with Dentrix G5.2 or later and up to five computers at your dental clinic. Also includes full customer support for viewing Secure-Mail messages for you and everyone you invite. There is no limit on the amount of data that you can store in your account.
Documented chain of custody
Secure email gives you practice in tracking patient communication. You will receive confirmation of all messages sent, including the person who received the email, and the time of day. Each patient’s communication history is automatically stored in the Dentrix patient log.
“For HIPAA, you need to make sure the chain of custody is always there and you need to know who can access the PHI,” Mackay said.